3. MICROSOFT POWERPOINT IS…. A powerful application that enables you to create presentations that can be viewed on a computer. Using PowerPoint, you can print handouts or create film slides for presentation. PowerPoint also enables you to add animation and sound to your presentations, which makes it the perfect tool business presentations or classroom lectures.
5. 1. Click the Start Button 2. Move your mouse to All Programs. A menu of programs appears. Point to Microsoft Office Icon. 3. move your mouse pointer to the Microsoft Office PowerPoint icon and click it. The PowerPoint application window opens.
6. PARTS OF MICROSOFT POWERPOINT 2007 Prepared by: Geraldine D. Reyes BSED I-C
10. Parts of the PowerPoint screen:>Title bar - displays the document name >Menu bar - click on a menu option to see a list of commands >Standard toolbar - frequently used menu options >Formatting toolbar - displays formatting commands >Placeholder - click or double-click to add an element to a slide >Outline view button - displays document in outline form
11. >Slide view button - displays slides one at a time >Slide Sorter view button - displays all slides in a single screen >Slide show button - displays slide show >Drawing toolbar - displays drawing tools >Status bar - shows the current page number and position of the insertion point in the document >Office Assistant - quick help when you nee
12. Your PowerPoint 2007 Window screen will probably not look exactly like the screen shown above. In PowerPoint 2007, how a window displays depends on the size of the window, the size of your monitor, and the resolution to which your monitor is set. Screen Resolution determines how much information your computer monitor can display. If you use a low resolution, less information fits on your screen, but the size of your text and images are larger. If you use a high resolution, more information fits on your screen, but the size of the text and images are smaller.
14. In the upper-left corner of the PowerPoint 2007 window is the Microsoft Office button. It's similar to the old File Menu. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, print, and perform many other tasks.
16. Next to the Microsoft Office button in the upper left corner is the Quick Access toolbar outlined in red in the image above. The Quick Access toolbar provides you with access to commands that are frequently used. By default, Save, Undo, and Redo appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back. You can customize this toolbar by right clicking on it or click the small black down arrow to the right.
18. The Title bar is located at the top in the center of the PowerPoint 2007 window. The Title bar displays the name of the presentation on which you are currently working. By default, PowerPoint names presentations sequentially, starting with Presentation1. When you save your file, you can change the name of your presentation.
20. The Ribbon holds all of the commands and features of each of the tabs in the Ribbon. The Tabs are located across the top of the ribbon under the Title Bar. These contextual tabs will appear when you have something highlighted that calls for it. For example, if you have a picture highlighted on your slide, a Picture Tools tab will appear.
27. You use commands to tell PowerPoint what to do. In PowerPoint 2007, the commands you use are located on the the Ribbon. The Ribbon is located near the top of the PowerPoint 2007 window, below the Quick Access toolbar. At the top of the Ribbon are several tabs and clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a group. When you click the dialog box launcher, a dialog box makes additional commands available.
28. >Clipboard - Contains the cut, copy, paste commands. The Format Painter tool is located here as are the Paste Special, Paste as Hyperlink, and Duplicate commands. >Slides - All the commonly used commands for creating new slides >Font - Includes the most commonly used commands for formatting font
29. >Paragraph - Includes all of the paragraph formatting commands, vertical and horizontal alignments, text direction, bullets, numbering, indenting, spacing before and after, columns, etc. It also includes the dialog box for tabs. >Drawing - Allow you to add shapes and draw on your slides. This is Format Shape Dialog Box.
31. Rulers are vertical and horizontal guides. You use them to determine where you want to place an object. If the rulers do not display in your PowerPoint 2007 window: Click the View tab. Click Ruler in the Show/Hide group. The rulers appear.
33. The Slide Window is broken up into several areas including the Slide Pane and the Notes Section. The Slide Pane appears in the center of the window while the Notes Section is at the bottom. There are also Placeholders on each slide depending on the slide layout that has been selected. These layouts may include placeholders for a slide title, subtitle, text, images, video, charts, graphs, etc. The placeholders hold the objects on your slides. Slides appear in the center of the window. You create your presentation by adding content to the slides. You can use the notes area to creates notes to yourself. You can refer to these notes as you give your presentation. For narrated presentations, this area is frequently used to write the script for the audio.
36. The Status bar generally appears at the bottom of the window. The Status bar displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background. The Outline tab displays the text contained in your presentation in an outline format. The Slides tab displays a thumbnail view of all your slides. You click the thumbnail to view the slide in the Slide pane. The View buttons appear near the bottom of the screen. You use the View buttons to change between Normal view, Slider Sorter view, and the Slide Show view.
40. Esc Returns you to the view you were using previously. Left-clicking Moves you to the next slide or animation effect. When you reach the last slide, you automatically return to your previous view.Right-clicking Opens a pop-up menu. You can use this menu to navigate the slides, add speaker notes, select a pointer, and mark your presentation.
42. Zoom controls allows you to zoom in and zoom out on the window. Zoomingin makes the window larger so you focus in on an object. Zooming out makes the window smaller so you can see the entire window. You can click and drag the vertical and horizontal splitter bars to change the size of your panes.
43. Minimize button You use the Minimize button to remove a window from view. While a window is minimized, its title appears on the task bar.
44. Maximize button You click the Maximize button to cause a window to fill the screen. After you maximize a window, clicking the Restore button returns the window to its former smaller size.
45. Close button You click the Close button to exit the window and close the program.
48. PowerPointwas actually derived from a product called Presenter that was developed by Forethought Inc. in early 1987. Presenter was built for Macintosh II computers with special graphics cards (supporting a whopping 236 colors). It was arguably the first personal computer program directed at creating presentation slides.
49. Up to this point, graphical slide design was largely the domain of large service bureaus like Genigraphics, which charged $240 an hour for time on its $50,000 computer-design stations.) Microsoft purchased Presenter in August of the same year for $14 million, a huge sum at the time, but probably one of smartest checks Bill Gates ever cut.
50. In September, PowerPoint 1.0 for Mac and DOS was released. Windows had not been invented yet. While there was some interest in the product, the average business presentation was still largely created with a typewriter and overhead transparencies. Even with conversion from PowerPoint, color graphic slides were expensive to create, and largely reserved for major presentations from big companies.
52. Creating a new Presentation from an Existing Presentation 1. Select File Menu and select New. The new presentation task pane appears on the right of the PowerPoint window. 2. Select from Existing Presentation in the new Presentation task Pane. The new from Existing Presentation dialog box open. 3. Use the look in Drop-down list to locate the existing presentation, select it and then click Create New.
53. Cont……… 4. A “copy” of the existing presentation will open in the PowerPoint window.
54. Creating a Blank Presentation Creating a new, blank presentation takes only a click. Click the new button on the Standard Toolbar on click the blank presentation link on the New Presentation Task Pane
56. 1. Select file, save or just click the save button on the standard toolbar. The Save as dialog box appears. 2. In the File Name text box, type the name you want to assign to the presentation. Your filename can be as long as 225 characters and can include spaces. 3. the Save In box shows in which folder the file will be saved. Click the Save In dropdown arrow and select one form the list that appears. 4. Click Save.
58. 1. Select File, Open, or Click the Open button on the Standard Toolbar. 2. If the File isn’t in the currently displayed folder, select the Look In drop-down arrow choose from a list of other drives and / or folders . 3. Browse to the location containing the file and double click it to open it in PowerPoint.
59. 10 TIPS FOR EFFECTIVE POWERPOINT Prepared by : Grace A. Dingle
60. Make your presentation design simple. Limit the number of words on slides. Use key phrases and include important informations only. Empty space on slides enhances readability. Use a color scheme that is pleasing the eyes of the audience. Make text size readable to the audience.
61. Use contrasting color for the text background. Use the best quality images available. Avoid the use of flahy transitions. Do not overuse the animations and sounds.
62. Using undo to discard a mistake or an actions : Do one of the following : Click the Edit Menu, then click Undo. Click the Undo Button on the Standard Toolbar. Press Ctrl+
63. USING REDO TO REVERSE AN ACTION : Do one of the following : Click Edit Menu, then click Redo. Click the Redo Button on the Standard Toolbar. Press Ctrl+Z.
64. CREATING A NEW PRESENTATION Prepared by: ARIANE JOY T. AZUL BSED I-C
65. Starting a New Presentation PowerPoint offers several ways to create new presentation. Before you begin, decide which method is right for you. The AutoContent Wizard offers the highest degree of help. It walks you through each step of creating the new presentation. A Design Template provides a professionally designed color, background, and font scheme that applies to the slides you create yourself. It does not provide sample slides.
66. CONT… 3. You can also start new presentation based on an existing presentation. This copies all the slides in the existing presentation and allows you to save the new presentation under a new filename. 4. You can start from scratch and create a totally blank presentation.
67. Creating a New Presentation with a Design Template Select File menu and select New. The new presentation task pane appears on the right of the PowerPoint window. On the presentation task pane, click the From Designed Template link. PowerPoint switches to the slide design side pane, which displays a list of design templates. Click a template from the available for use section of the task pane. PowerPoint then formats the title slide in the slide pane using the selected template.
68. Creating a New Presentation with the AutoContent Wizard Prepared by: Erika Trinidad
69. 1. Select the File Menu and select New. 2. Click the From AutoContent Wizard link on the task pane. 3. The AutoContent Wizard starts. The opening wizard summarizes the process you should follow to create a new presentation. Click next to continue. 4. The Wizard provides you with the category buttons for different categories or presentation: General, Corporate, Projects and Sales/Marketing.
70. 5. After selecting a particular category of presentations, select a presentation type in the list provided. 6. On the next screen, you select how you will give the presentation. Select one of the following options: a. Onscreen Presentation- choose this if you plan to use a computer and your PowerPoint file to present the show.
71. b. Web Presentation- choose this if you are planning to distribute the presentation as a self-running or user-interactive show. c. Black-and-White Overheads – choose this if you plan to make black and white transparencies for your show. d. Color Overheads- choose this if you like to make color transparencies for your show. e. 35 mm slides- choose this if you plan to send your PowerPoint to a service bureau to have 35 mm slides.
72. 7. After selecting how you will give the presentation, click Next to continue. 8. On the next screen, type the presentation title into the text box provided. 9. After supplying the presentation title and any optional information, click Next to continue. 10. PowerPoint takes you to the last wizard screen, where you should simply click Finish.
75. DO THE FOLLOWING: 1. Select the slide/s that you want to animate. 2. Do one of the following: In normal view, do one of the Following: a. If you can view the Task Pane, switch to Slide Transition Task Pane. b. Click slide Show Menu, and then choose Slide Transition. c. Right –click, then select Slide Transition. In the Slide Sorter View, Click the Slide Transition Button on the Slide Sorter Toolbar.
76. 3. Select a transition from the Transition List. You may also modify the transition speed and sound. You may specify how you want to advance from slide to slide. 4. Click apply to All slides if you prefer to apply the selected transition to the entire presentation.
79. 1. In normal view, select the object that you want to animate. 2. Do one of the following: a. If you can view the Task Pane, switch to Custom Animation Task Pane. b. Click Slide Show Menu, and then choose Custom Animation. c. Right-click, then select Custom Animation.
80. 3. From the task Pane List, click the Add Effect Button, and then select the desired animation. You can also modify the path of the animation that you have added.
83. 1. In normal view, go to the slide to which you will apply animation schemes. 2. Do one of the following; a. If you can view the Task Pane, switch to Slide Design-Animation schemes Task Pane. b. Click Slide Show Menu, and then choose Animation schemes. c. Select Format Menu, the choose slide Design . Click animation Schemes. 3. Click the desired animation scheme on the Task Pane.
89. ENTERING TEXT There are four ways to enter your text in a slide. You may use: Placeholders Textboxes AutoShapes WordArts The easiest way to add text in a slide is through place holders. Try this example. (Title=44pt, Subtitle=32-20pt).
90. ADDING NEW SLIDE Choose an action from the following options: a. In normal view, click the new slide button on the formatting toolbar B. Click Insert Menu then New Slide C. Press Control+M D. If you are in the slide Tab, you can select the slide thumbnail that precedes the slide to be inserted then press Enter E. In the outline Tab, press Enter if the cursor is not active on the placeholder, otherwise press Ctrl+Enter to add another Slide with the same slide layout as the preceding slide
91. DELETING SLIDE Do one of the following: In Slide sorter View or in the Outline and Slide Tab, select the slide that you want to delete the press Delete Key Select the Slide, select Edit Menu and then choose delete slide
92. INSERTING SLIDE FROM OTHER PRESENTATION You can also add slides from other existing presentations. Follow these steps: 1.On the Insert Menu click Slides from files. 2.Click browse button on the slide Finder dialog box to select the presentation that you need for your current presentation 3. Click the slides that you want to insert 4. Click insert or insert All Button. 5. Click the Close Button to close the dialog box.
97. Cont………………….. OUTLINE TAB- this is used and develop the content of your presentation. It is where you can type all the text for your presentation and rearrange bullet points, paragraphs, and slides. SLIDE TAB- this displays the thumbnails of your slides. It can also be used to rearrange, delete and duplicate the slides in the presentation.
100. Cont…………… c. SLIDE PANE- this is where you can see how your looks on each slide. It is where you can add the graphics, movies and sounds. From here you can create hyperlinks and add animations to individual slides. d. NOTES PANE- this lets you add speakers notes or information you want to share with your audience.
103. Viewing the Presentation 2. SLIDE SORTER VIEW- displays all the slides in your presentation at the same time in miniature. This makes it easy to add, delete and move slides, add timings, and select animated transitions. In this view, the Slide Sorter Toolbar appears. This is a Special toolbar that helps you add slide transitions and control other aspects of your presentation.
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105. Viewing the Presentation 3. SLIDE SHOW VIEW- presents your slides, one slide at a time. Use this view when you are ready to impart your presentation. In the slide show, you can click the screen repeatedly or press enter to move through the show until you’ve shown all the slides. You can exit the slide show view to return to the previous view anytime by pressing Escape.
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107. Viewing the Presentation 4. NOTES PAGE VIEW- displays a reduced view of a single slide along with a large text box in which you can type notes. You can these notes as you give your presentation.
